Digitization Services

Synovy's provision of digitization services implies they assist in converting physical documents and records into digital formats. Here's how their services might unfold:

1. Assessment and Planning: Synovy likely starts by assessing the client's needs and existing document management systems. They'll determine which documents need digitization, the preferred digital formats, and any specific requirements or regulations that need to be followed.

2. Document Collection: They may collect the physical documents from the client's premises, ensuring proper handling and security during transportation.

3. Scanning and Digitization: Synovy uses high-quality scanners and other digitization equipment to convert the physical documents into digital files. This process involves scanning each document, converting it into a digital format (such as PDF, JPEG, or TIFF), and organizing the digital files according to the client's specifications.

4. Data Entry and Indexing: In addition to scanning, Synovy may offer data entry services to capture any text or metadata associated with the documents. This could include indexing the documents based on relevant keywords, dates, or other criteria to facilitate easy search and retrieval.

5. Quality Assurance: Synovy ensures that the digitized documents meet quality standards and are free from errors or inconsistencies. They may perform quality checks at various stages of the digitization process to identify and correct any issues.

6. Document Management Software: If required, Synovy may provide or recommend document management software to help the client organize, store, and access the digitized documents efficiently. This software may include features such as document search, version control, and access control to ensure security and compliance.

7. Delivery and Training: Once the digitization process is complete, Synovy delivers the digital files to the client in the agreed-upon format. They may also provide training to the client's staff on how to use the document management software effectively.

8. Long-term Support: Synovy may offer ongoing support and maintenance services to ensure that the digitized documents remain accessible, secure, and up-to-date. This could include periodic backups, software updates, and assistance with troubleshooting or additional digitization needs.